Ballroom Rates & Policies

Rental Rate Information

Facility Information

Room Conversion

The Fox Theatre requires a $250.00 fee to convert a room set-up (e.g. wedding ceremony to a wedding reception) within the same ballroom.

Theatre's Preferred Caterer

The Fox Theatre's preferred caterer is Affairs to Remember. We will be happy to have Affairs to Remember contact you regarding your food service, or if you prefer you may call them directly at (404) 872-7859.


Kitchen Fee

A kitchen usage fee of $250.00 will be charged whenever a caterer is used for an event. This fee is waived if the preferred caterer is used. A dishwashing machine is available for a fee of $150.00 and includes the operator.

Alcoholic Beverages

The sale and service of alcoholic beverages are regulated by the Georgia State Liquor Commission. As a licensee, the Fox Theatre is responsible for the administration of these regulations.
It is a policy, therefore, that liquor, beer and wine from outside sources cannot be brought
into the Theatre.


Damage

In order to assess damages, if any, a walk-thru will take place at the completion of each event's load-out.


Schedule of Payment

Full payment of the rental is due with the signing of the Rental Agreement. All other payments are due according to the schedule in the Rental Agreement. Please be sure that you make arrangements to pay unforeseen or additional charges at the end of your event. The balance of funds, if any, are due and payable upon receipt of service.

The Fox Theatre does not invoice.
A 5% fee will be added to all credit card payments and is nonrefundable.


Outside Caterers

All properly licensed and insured caterers are welcome at The Fox Theatre.

If you wish to use a caterer other than the Fox Theatre's preferred caterer, the following documents will be required:

I. Proof of Insurance

A. Proof of Workmen Compensation Insurance Coverage
B. General Liability Insurance
C. Product Liability Insurance
D. Manufacturers and Contractors Liability Coverage
E. Tenants Liability Coverage

II. Health Department Documents

A. Food Service Establishment Inspection Report and Health Department Permit (most current).

III. Licenses

A. Most current business license - State of Georgia
B. Department of Revenue - Sales and Use of Tax Division
C. Appropriate business licenses from local Government

Additional Services

Piano

A baby grand piano is available at a flat rate of $200.00 per event (based on availability), which includes tuning on the day of the event.

Linens

The Fox Theatre can provide up to six sets of white cotton linens (skirt & drape) for registration tables at no charge. Additional six-foot linens may be rented at a cost of $24.00 per table. Linens must be requested one week prior to the event.

Special Electrical Requirements

20A outlets are available throughout our facility. If additional electrical needs are necessary an electrical permit will be required and is $200.00 plus $10.00 for each tie-in. If permit is needed by next day, a fee of $250.00 will be charged, plus $10.00 for each additional tie-in.

Audio/Visual Equipment & Podium

A CD player (not including CDs) and speaker system is available in either ballroom for background music at no charge. The theatre can also assist you in renting a basic sound system, which includes soundboard, speakers, CD player, podium, and one wired microphone. Any additional audio/visual equipment must be rented from an outside source. The Fox Theatre podium, without a microphone, may be rented for a fee of $75.00.

Phone Lines

Phone lines are available in either ballroom for a fee of $150.00 per line. Additional funds may be held in escrow to cover any long distance fees.

Coat Check

Coat check attendants are available at a rate of $30.00 per hour, per attendant. There is a minimum of 4 hours.

Reserved Parking

Reserved parking can be arranged, payable in advance, based on availability. Reserved parking is located at the Lanier parking garages.

Marquee

A personalized message can be displayed on The Fox Theatre marquee, based on availability, at a rate of $150.00 per day.  Your message will rotate with other messages of the day, beginning one hour before your event and ending one hour afterwards.  A graphic or logo (some restrictions apply) can be incorporated into your message for an additional $50.00.


Security

Event security is available, provided by an independent security firm. Security is required to be on duty 30 minutes prior to the event start time. There is a 4-hour minimum. Extra uniformed Atlanta Police Officers can be requested at a rate of $32.50 per hour plus a 31.5% administrative fee. There is a 4-hour minimum.

Fire Marshal

An Atlanta Fire Marshal is available at the rate of $35.00 per hour plus a 31.5% administrative fee. There is a 4-hour minimum. The fire marshal is required to be present at any event that uses fog or haze for special effects.


Additional Cleaning

Should your event require cleaning staff over and above the standard service offered, an additional fee will be charged.


Street Permits

Street permits for unloading large deliveries are available for Ponce de Leon Avenue, based on availability. Permits must be submitted for approval at least two weeks prior to the event. Street permit staffing fees will apply.


Votive Candles

The Fox Theatre does not allow wax candles to be used in the ballrooms. Votive candles with enclosed oil wicks may be used instead. Oil wick votive candles (including insert) are available for rent at a cost of $3.00 each. Oil wick inserts are available for purchase at a cost of $1.50 each.


Tours

Docents are available at a cost of $100.00 each to give rotating tours of the theatre, subject to theatre availability.

The Fabulous Fox Beverage Service

The Fabulous Fox Theatre offers full service bar facilities with a well-trained professional staff and an extensive selection of fine wines, liquors, cordials and non-alcoholic beverages. Our service options allow you to select a plan that will best suit your needs.

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The sale and service of alcoholic beverages is regulated by the Georgia State Liquor Commission. As a licensee, The Fox Theatre is responsible for the administration of these regulations. It is policy, therefore, that liquor, beer and wine from outside sources cannot be brought into the Theatre.

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There are three beverage service plans to choose from: hosted by the drink, hosted by the hour, and cash bar. All plans include liquor (choice of call or premium brands), imported and domestic beer, Fabulous Fox house wines, soft drinks, juices, bottled and sparkling water, mixers, garnishes, napkins and glassware.

Cordials, martinis, and other specialty drinks are available upon request. For each plan, a set-up fee of $75.00 per bartender and $50.00 per bar back will be charged for the first four hours of service. For each additional hour, an hourly overtime rate of $15.00 per bartender and $8.00 per bar back will be charged. Bar service personnel is based on 1 bartender per 100 guests for the hosted bars and 1 bartender per 125 guests for cash bar service, with one bar back for every two bartenders.

For parties of 400 guests or more, or a bar estimate of $10,000.00 or more, there will be one bar back per bartender. A hosted bar minimum will apply for events taking place on any Saturday evening and both Friday and Saturday evenings in the month of December. There is a $1,000.00 refundable beverage deposit on all hosted bars.

HOSTED BY THE DRINK
This plan is based on actual consumption and will reflect the amount of product poured. All hosted bar prices are subject to a 20% service charge and 8% sales tax.

HOSTED BY THE HOUR
This plan is based on the number of guests in attendance and on the number of hours the bars are open. A minimum of two hours is required for the purchase of the hourly plan. Prices do not include passed drink service or poured wine service for seated dinners. All hosted bar prices are subject to a 20% service charge and 8% sales tax.

CASH BAR
With this plan, our bartenders will collect payment for each drink as it is served. The prices include 8% Georgia sales tax.

BEVERAGE PRICES

The following are available upon request:

Please note: Prices are subject to change and selections are subject to availability.

Brands of Liquor

Brands of Cordials

Landmarks Lounge

For events in the Landmarks Lounge, there is a bar setup fee of $100.00 for the first four hours of service. For each additional hour, the overtime rate is $15.00 per hour. The hosted by the hour option is not available in the Landmarks Lounge. The Landmarks Lounge is adjacent to the theatre and has the same cash bar pricing as the theatre. The prices for bar service in the Landmarks Lounge are as follows:

BEVERAGE PRICES

The following are available upon request:

Please note: Cash bar prices are subject to change and selections are subject to availability.

PRICES EFFECTIVE 04/01/07


Additional Information on the services provided are available below in PDF format.

Ballroom Event Rules